|
State
|
Legislative
Status
|
Housed
|
Data Elements
|
Reporting Time Frame
|
Employer
Penalty
|
|
Alabama *
(but not for child support purposes)
|
Legislation PASSED Effective 10/1/97
|
Department of Industrial Relations
|
W-4 plus Date of Hire, rehire and/or recall
|
7 days
|
$25 per violation
|
|
Alaska *
|
Welfare reform legislation passed with a 2 year sunset provision. New hire
not included--will be reintroduced in 1998 session
|
Undecided. Currently resides within IV-D
|
W-4 elements
|
20 days
|
Penalties not to exceed $1,000
|
|
Arizona *
|
Amending legislation PASSED (voluntary program) Effective 10/1/98
|
Plans are to house SDNH in IV-D
|
W-4 elements
|
20 days
|
No penalty plan in place
|
|
Arkansas
|
Legislation has PASSED; effective 10/1/97
|
To be housed in Employment Security Division
|
W-4 elements
|
20 days
|
Employer who fails to report will be cited to court for resolution
|
|
California *
|
Amending legislation is going through fiscal committee
|
Plans are to keep in Employment Development Department
|
W-4 plus State EIN, employee's expected start of work date
|
20 days
|
$24 and $490 for conspirac y
|
|
Colorado *
|
Legislation has PASSED; effective 10/1/97
|
Plans are house in IV-D; plan is to privatize
|
W-4 elements
|
20 days
|
No penalties for employers who fail to report
|
|
Connecticut *
|
Amending legislation PASSED; transmission of data to NDNH effective 10/1/97;
all other compliance requirements effective 10/1/98
|
Plans are to keep in the Department of Labor
|
W-4 plus CT tax registration number
|
20 days
|
No penalties
|
|
Delaware
|
Legislation has PASSED, effective 10/1/97
|
Likely to be housed in IV-D
|
W-4
|
20 days
|
$25; $500
|
|
District of
Columbia
|
Legislation to be introduced April, 1997
|
Plans are to house SDNH in Department of Employment Services
|
not known at this time
|
not known at this time
|
Penalties for employers unknown at this time
|
|
Florida *
|
Legislation PASSED; effective 10/1/98
|
Will be housed in SESA until 10/1/98. SESA will send its data separately and
not through SDNH. Plan is to privatize.
|
W-4 and date of hire. Date of birth if available
|
20 days
|
No penalties for employers
|
|
Georgia *
|
Amending legislation PASSED; effective 4/16/97 (Amending
legislation mandates all employers report--additional fixes to be made next
year.)
|
Plan to keep existing SDNH within Department of Administrative Services
|
W-4 plus date of birth, date of hire, employer's phone number
|
10 days
|
No penalties for employers
|
|
Guam
|
No legislation drafted or proposed. Would like to see other states' bills
|
|
|
|
|
|
Hawaii *
|
Legislation PASSED; effective 10/1/98
|
Currently in Department of Labor but will move to CSE on Oct. 1, 1998
|
W-4 elements
|
12 -16 days
|
$25; $500 for conspirac y
|
|
Idaho
|
Legislation has PASSED; effective 7/1/97
|
Plan to house SDNH in SESA
|
W-4 elements
|
20 days
|
No penalty for employers
|
|
Illinois
|
Legislation has PASSED. Effective 10/1/97
|
Current plans are to house in SESA
Plan to privatize majority of process, including employer outreach
|
W-4 and will accept date of hire and wage withholding address if employer
volunteers the information
|
20 days
|
$15; $500 for conspirac y
|
|
Indiana
|
Legislation PASSED, effective 10/1/97
|
Plan to house in SESA
|
W-4 elements
|
20 days
|
$25, $500
|
|
Iowa *
|
Amending legislation has PASSED; effective date is 7/1/97
|
Plan to keep in Dept. of Human Services/Bureau of Collections
|
W-4 plus employer's phone number, medical insurance availability and when
employee qualifies for medical coverage, start date and date of birth
|
15 days
|
Contempt of court
|
|
Kansas
|
Legislation has PASSED; effective.
|
Appears to be some confusion over housing since legislators believe quarterly
wage information is the same as new hire information. KS lawmakers think they
already have a new hire program and that it's housed in SESA. SESA is
negotiating with IV-D.
|
W-4 elements
|
20 days
|
No penalties for employers
|
|
Kentucky *
|
Legislative session does not convene until 1998
|
Undecided, currently housed in SESA but may move to IV-D
|
W-4 plus date of hire and availability of medical insurance
|
Currently 7 days but draft legislation is 20 days
|
Currently there is no penalty; plans for legislation unknown
|
|
Louisiana
|
Legislation has PASSED; effective date is 10/1/97
|
Plan is to house SDNH in IV-D
|
W-4 elements
|
20 days
|
$25; $500
|
|
Maine*
|
Amending legislation has
PASSED to authorize state to transmit data to NDNH
|
Plan to continue housing SDNH in IV-D agency
|
W-4 plus date of birth
|
7 days
|
Still under considerat ion; leaning toward $25
|
|
Maryland *
|
Amended legislation has PASSED; effective 7/1/97
|
Plan to continue housing SDNH in IV-D agency; plan to privatize data
collection and entry
|
W-4 plus date of hire and State employer UI number
|
20 days
|
$20; $500 levied monthly
|
|
Massachusetts *
|
Amending legislation has not yet been introduced.
|
SDNH housed in Department of Revenue (Tax Administration)
|
W-4 elements
|
14 days
|
$25-first offense; $50-second offense; $100-third and subsequen t offenses
|
|
Michigan
|
No plans to introduce legislation, state plans to implement based on federal
law
|
Tentative plans to house SDNH within Michigan Department of Management and
Budget; plan to privatize receiving, compiling and transmitting new hire reports
and employer outreach
|
W-4 plus Michigan's W-4 form which includes date of hire and drivers license
number
|
20 days
|
No penalties for employers
|
|
Minnesota *
|
Amending legislation PASSED for use of new hire data for TANF, SESA
and DoL. Effective date is 7/1/97
|
Plan to continue housing SDNH within IV-D agency; plan to privatize nearly
all aspects
|
W-4 plus employee date of birth when available
|
20 days
|
$25; 500
|
|
Mississippi *
(but not for child support purposes)
|
Legislation PASSED; effective 7/1/97
|
Plan is to house within IV-D; will privatize most or all of program
|
W-4 elements
|
15 days
|
$25; $500
|
|
Missouri *
|
Amending legislation PASSED
|
Plan to have employers report to Dept. of Revenue, but IV-D will maintain
records;
plan to privatize data entry
|
W-4 elements and date of hire OR date when W-4 was signed
|
20 days
|
$25, $500
|
|
Montana
|
Legislation has PASSED; effective 10/1/97
|
Plan to house SDNH within IV-D
|
W-4 plus date of birth, date of hire, medical insurance availability, date
available for dependents
|
20 days
|
|
|
Nebraska
|
Legislation has PASSED; effective 10/1/97
|
Plan is to house in IV-D, although this may change after debate; will
probably privatize most of the process
|
W-4 elements
|
20 days
|
$25, effective 10/1/98
|
|
Nevada
|
Legislation has PASSED; effective 10/1/97
|
Undecided, may house in IV-D with daily tapes from SESA
|
W-4 elements
|
20 days
|
Probably will not include penalties in bill
|
|
New Hampshire
|
Legislation has PASSED, effective 10/1/97
|
Plan to house in SESA
|
W-4 elements
|
20 days
|
No penalties for employers
|
|
New Jersey
|
Legislation drafted and will be introduced this Fall
|
Plan is to house in IV-D
|
Nothing beyond W-4 at this time
|
20 days
|
$25; $500
|
|
New Mexico
|
Legislation has PASSED; effective no later than 10/1/97.
|
Plan to house SDNH in IV-D
|
W-4 elements. Voluntary elements include date or hire or 1st payroll date,
date of birth, employer phone number, availability of medical insurance
|
20 days
|
$20; $500
|
|
New York *
|
Amending legislation is pending
|
SDNH is housed in State Dept. of Social Services, supported by automated
Child Support Management System with contract for receipt and data entry
|
W-4 elements
|
20 days
|
$25; $450
|
|
North Carolina
|
Legislation passed finance committee and is now in the House
|
Plan is to house within IV-D; plan is to privatize all or most of new hire
reporting program
|
W-4 elements
|
20 days
|
$25, $500 for conspirac y
|
|
North Dakota
|
Legislation has PASSED; effective 10/1/97
|
SDNH to be housed in IV-D
|
W-4 elements
|
20 days
|
$20, $250 for conspirac y
|
|
Ohio *
|
Amending legislation is pending. Effective 10/1/98
|
Plan to continue housing within IV-D; plan to continue privatizing all
aspects up to match process. SESA to send quarterly wage and UI information
directly to NDNH.
|
W-4 plus date of hire and date of birth
|
20 days (current is 30)
|
$25, $500
|
|
Oklahoma *
|
Legislation has PASSED; effective 7/1/97
|
New hire reports will be submitted to and entered by SESA and will be passed
on to IV-D; plan is to privatize some or all aspects
|
W-4 plus state of hire and date of hire
|
20 days
|
Probably no penalty for employers
|
|
Oregon *
|
Amending legislation PASSED; effective 10/1/98. Four year
sunset provision.
|
Plan is to continue housing within IV-D
|
W-4 elements
|
20 days
|
$25; $500
|
|
Pennsylvania
|
Nothing introduced at this time. Session ends December, 1997
|
SDNH to be housed in SESA
|
W-4 elements plus state of hire (for multi-state employers only), date of
hire, date of birth, employer contact and phone number
|
20 days
|
$25; $500
|
|
Puerto Rico
|
Legislation to be introduced 8/97.
|
Plan to house in IV-D
|
Unknown
|
Unknown
|
Penalty unknown
|
|
Rhode Island
|
Legislation has PASSED; awaiting
Governor's signature;
effective date 10/1/97
|
New hire information to be submitted to Revenue Department OR designee. May
privatize some aspects.
|
W-4 elements, plus date of hire, availability of medical insurance, and
eligibility date, wage withholding address
|
14 days
|
$25; $500
|
|
South Carolina *
|
Legislation has PASSED; effective 10/1/98
|
Plan is to continue housing within IV-D
|
W-4 elements
|
20 days
|
$25 for second offense; $500 for conspirac y
|
|
South Dakota
|
Legislation has PASSED; effective 10/1/97
|
Plan is to house with SESA
|
W-4 elements
|
20 days
|
$25
|
|
Tennessee *
|
Legislation has PASSED, effective 10/1/97
|
Plan is to move SDNH function from SESA to IV-D; plan is to privatize some
aspects
|
W-4 elements
|
20 days
|
$20 for each employee; $400 for conspirac y
|
|
Texas *
|
Amending legislation has PASSED. Some parts of legislation will be
effective 10/1/97 (transmitting to federal level); while other mandatory
requirements, will become effective 10/1/98.
|
SDNH will be housed in IV-D agency; plan to privatize some aspects, will know
more when bill passes
|
W-4 elements (current system goes beyond that)
|
20 days (currently has a 15 day timeframe)
|
$25; $500
|
|
Utah
|
Legislation PASSED; effective 7/1/97
|
Plan is to house within SESA
|
W-4 elements and date of hire
|
20 days
|
$25, $500
|
|
Vermont *
|
Legislation has PASSED; effective 10/1/98
|
Plan to house within SESA
|
W-4 elements
|
20 days
|
$500 for conspirac y only
|
|
Virgin Islands
|
Nothing drafted yet. Plan is to introduce legislation sometime within 1997.
|
Undecided
|
Unknown
|
Unknown
|
Penalty unknown
|
|
Virginia *
|
SESA introduced bill ( which PASSED)to allow them to transmit
quarterly wage and UI data for 1997; other new hire amendments will bring VA
into compliance in 1998
|
Plan is to move from SESA to a vendor under contract in IV-D agency. Plan to
continue to privatize data entry, data accuracy, employer outreach and
compliance. SESA will receive reports and transmit to vendor.
|
W-4 plus State identifying number
|
20 days (Current law allows 35 days)
|
No penalty at present
|
|
Washington *
|
Amending Legislation has PASSED; allows WA to send data to OCSE.
Effective 10/1/97
|
Plan is to continue housing in IV-D
|
Proposed elements:W-4 plus date of birth and employer's UBI number and State
EIN
|
Proposed timeframe of 20 days
|
$200 (will amend in 1998)
|
|
West Virginia *
|
One new hire provision was PASSED (penalties for employer effective 7/1/97).
WV has until 10/1/98 to amend.
|
Plan is to continue housing within IV-D
|
W-4 plus date of birth, date of hire, payroll address
|
14 days
|
$20; $350
|
|
Wisconsin
|
Legislation will be introduced as part of budget bill, should be passed
before 9/97
|
Plan is to house SDNH within SESA
|
W-4 plus date of birth
|
20 days
|
$25, $500
|
|
Wyoming
|
Legislation has PASSED; effective 7/1/97
|
SDNH will be housed in SESA
|
W-4 elements
|
20 days
|
$25 or less, still undecided
|
